Our privacy policy

PRIVACY AT A GLANCE

General Information

The following information provides an overview of what happens to your personal data when you visit this website. Personal data means any information relating to an identified or identifiable individual.

Detailed information about the processing of personal data can be found in the following sections of this Privacy Policy.

Data Collection on This Website

Who is responsible for data collection on this website?

The processing of personal data on this website is carried out by the website operator. The operator’s contact details can be found in the section “Controller” of this Privacy Policy.

How do we collect your data?

Some data is collected when you provide it to us. This may include, for example, information that you enter into our contact form or send to us by email.

Other data is collected automatically or, where required, following your consent when you visit the website. This primarily includes technical information such as your internet browser, operating system, device information, IP address and the time at which the website was accessed.

What do we use your data for?

Some data is processed to ensure the technically correct, secure and reliable provision of the website. Other data may be used, subject to your prior consent, to analyse how visitors use the website.

Information submitted through the contact form is processed to respond to your enquiry, to take steps at your request prior to entering into a contract and to communicate with you regarding your enquiry or a potential business relationship.

What rights do you have?

Subject to the applicable statutory requirements, you have the right to:

receive information about the personal data stored about you;

request the rectification of inaccurate data;
request the erasure of your data;
request restriction of processing;
object to certain processing activities;
withdraw consent with effect for the future;
receive certain data in a commonly used and machine-readable format; and
lodge a complaint with a competent data protection supervisory authority.

You may contact us at any time if you have questions about data protection or wish to exercise your rights.

CONTROLLER

Viridis Events
Kristin Ebert
Pfälzer Ufer 4
06108 Halle (Saale)
Germany

Email: kontakt@viridisevents.de

The controller is the natural or legal person who, alone or jointly with others, determines the purposes and means of processing personal data.

HOSTING AND WEBSITE PLATFORM: WIX

This website is created and hosted using the Wix website platform.

Provider:

Wix.com Ltd.
40 Namal Tel Aviv Street
Tel Aviv 6350671
Israel

Wix provides the technical infrastructure required to operate this website. When you access the website, the following data may be processed in particular:

IP address;
date and time of access;
pages and files accessed;
referrer URL;
browser type and browser version;
operating system;
device information;
language settings; and
technical log and security data.

Where processing is necessary for the secure and reliable operation of the website, it is based on Article 6(1)(f) of the General Data Protection Regulation (“GDPR”). Our legitimate interest is the technically correct, secure and economically efficient provision of our website.

Where Wix technologies are used that require consent, the processing is based on Article 6(1)(a) GDPR and section 25(1) of the German Telecommunications and Digital Services Data Protection Act (Telekommunikation-Digitale-Dienste-Datenschutz-Gesetz – “TDDDG”). You may withdraw your consent at any time with effect for the future through the settings of the cookie banner.

Data processed through Wix may be stored on servers located in different countries. These countries may include Israel, the United States and other countries outside the European Union (“EU”) or the European Economic Area (“EEA”).

According to Wix, transfers of personal data to third countries are based on an adequacy decision of the European Commission or on appropriate safeguards within the meaning of Articles 44 et seq. GDPR, in particular the European Commission’s Standard Contractual Clauses. Where data is transferred to a company in the United States that participates in the EU-US Data Privacy Framework, the transfer may also be based on the relevant adequacy decision of the European Commission.

Further information:

https://www.wix.com/about/privacy

https://www.wix.com/about/privacy-dpa-users

Where required by law, we have entered into a data processing agreement with Wix.

GENERAL INFORMATION ABOUT DATA PROCESSING

Data Protection

We treat your personal data confidentially and in accordance with the applicable data protection laws and this Privacy Policy.

Please note that data transmitted over the internet, for example by email, may be subject to security vulnerabilities. Complete protection against access by third parties cannot be guaranteed.

Legal Bases for Processing

Depending on the purpose and circumstances, we process personal data on one or more of the following legal bases:

Article 6(1)(a) GDPR, where you have given your consent;
Article 6(1)(b) GDPR, where processing is necessary to take steps at your request prior to entering into a contract or to perform a contract;
Article 6(1)(c) GDPR, where processing is necessary to comply with a legal obligation;
Article 6(1)(f) GDPR, where processing is necessary for the purposes of a legitimate interest and your interests, fundamental rights and freedoms do not override that interest;
section 25(1) TDDDG, where consent is required for storing information on your device or accessing information already stored on your device; and
section 25(2) TDDDG, where storage or access is strictly necessary to provide a digital service expressly requested by you.

Retention Periods

Unless a more specific retention period is stated in this Privacy Policy, we store personal data only for as long as it is required for the relevant purpose.

If you submit a legitimate request for erasure or withdraw your consent, the relevant data will be deleted unless statutory retention obligations or other legally permissible reasons require or permit continued storage.

Data subject to retention obligations under German commercial or tax law may have to be stored for six, eight or ten years, depending on the nature of the relevant document. After the applicable retention period has expired, the data will be deleted unless it is still required for another legally permissible purpose.

Recipients of Personal Data

We work with external service providers in connection with our business activities. Personal data is disclosed only where a legal basis exists for the disclosure.

Where service providers process personal data on our behalf, we enter into a data processing agreement with them in accordance with Article 28 GDPR where required.

Possible categories of recipients include:

hosting and website service providers;
IT and communications service providers;
providers of consent-management and analytics services;
providers of audio and video conferencing services; and
other service providers whose involvement is necessary to respond to an enquiry or perform a contract.

Transfers to Countries Outside the EU or EEA

Some service providers are established outside the EU or EEA or process personal data in countries outside the EU or EEA.

Personal data is transferred to such countries only in accordance with Articles 44 et seq. GDPR. Transfers may be based in particular on an adequacy decision of the European Commission, the EU-US Data Privacy Framework or the European Commission’s Standard Contractual Clauses.

Where necessary, supplementary technical, contractual or organisational measures are implemented.

Information for Visitors Outside the EU or EEA

Viridis Events is established in Germany. The processing carried out by us is therefore governed primarily by the GDPR and applicable German data protection law, irrespective of the country from which you access the website.

If you access this website from outside the EU or EEA, your personal data may be transferred to and processed in Germany, elsewhere within the EU or EEA and in the countries in which our service providers operate.

Mandatory rights available to you under the laws of your country or region of residence remain unaffected. If you wish to exercise rights arising under applicable local data protection law, you may contact us using the contact details provided above.

YOUR RIGHTS

Withdrawal of Consent

Where processing is based on your consent, you may withdraw that consent at any time with effect for the future. The withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.

Right to Object under Article 21 GDPR

Where we process your personal data on the basis of Article 6(1)(e) or Article 6(1)(f) GDPR, you have the right to object to the processing at any time on grounds relating to your particular situation. This also applies to profiling based on these provisions.

If your objection is justified, we will no longer process the relevant personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights and freedoms, or unless the processing is required for the establishment, exercise or defence of legal claims.

Where personal data is processed for direct marketing purposes, you may object to such processing at any time. This also applies to profiling to the extent that it is related to direct marketing.

Right of Access, Rectification and Erasure

Subject to the applicable statutory requirements, you have the right to obtain information about the personal data stored about you. This includes information concerning the origin and recipients of the data, the purposes of processing and the applicable retention period.

You may also request the rectification of inaccurate data and, where the statutory requirements are met, the erasure of your personal data.

Right to Restriction of Processing

You have the right to request restriction of the processing of your personal data where the statutory requirements are met. This applies in particular where:

you contest the accuracy of the data;
the processing is unlawful and you request restriction rather than erasure;
we no longer require the data, but you require it for the establishment, exercise or defence of legal claims; or
you have objected to the processing and the balancing of interests has not yet been completed.

Right to Data Portability

Where we process personal data by automated means on the basis of your consent or for the performance of a contract, you have the right to receive the data in a structured, commonly used and machine-readable format.

Where technically feasible, you may also request that the data be transmitted directly to another controller.

Right to Lodge a Complaint

If you believe that the processing of your personal data infringes the GDPR, you have the right to lodge a complaint with a data protection supervisory authority.

You may contact, in particular, the supervisory authority responsible for your habitual residence, your place of work or the place of the alleged infringement. You may also contact the supervisory authority responsible for Viridis Events in Germany.

COOKIES AND CONSENT MANAGEMENT

Cookies and Similar Technologies

This website uses cookies and similar technologies. Cookies are small data files that are stored on your device.

Some cookies are technically necessary to provide the website securely and ensure that it functions correctly. Other cookies or comparable technologies may be used, for example, to statistically analyse the use of the website. Such technologies are used only after you have given your prior consent.

Technically necessary cookies are used on the basis of section 25(2) TDDDG. Where personal data is processed in this context, the processing is based on Article 6(1)(f) GDPR. Our legitimate interest is the secure and functional provision of the website.

Non-essential cookies and comparable technologies are used only with your consent pursuant to section 25(1) TDDDG. The associated processing of personal data is based on Article 6(1)(a) GDPR.

You may change or withdraw your consent at any time with effect for the future through the cookie settings.

Consent Management with Usercentrics

This website uses consent-management technology provided by Usercentrics. The service is used to obtain, document and manage your decisions regarding cookies and similar technologies.

Provider:

Usercentrics GmbH
Sendlinger Straße 7
80331 Munich
Germany

When the consent-management service is used, the following data may be processed in particular:

your consent or refusal and any subsequent withdrawal;
the date and time of your decision;
information about your browser and device;
a shortened or complete IP address;
a consent ID; and
information about the website accessed.

Usercentrics stores information on your device to assign and document your consent decision.

The processing is necessary to obtain and document legally required consent decisions. It is based on Article 6(1)(c) GDPR in conjunction with section 25 TDDDG.

Consent data is deleted when it is no longer required as evidence of your consent decision and no statutory retention obligations require continued storage.

Further information:

https://usercentrics.com/privacy-policy/

WIX ANALYTICS AND VISITOR STATISTICS

This website uses analytics and statistical functions provided by Wix. These functions enable us to obtain information about how visitors use the website.

The following information may be processed in particular:

IP address;
date and time of the visit;
pages accessed;
duration of the visit;
source or referrer URL;
approximate geographical region;
browser type and browser version;
operating system;
device type;
screen resolution;
language settings; and
interactions with the website.

The processing is carried out to statistically analyse website usage, identify technical problems and improve the content and user experience of the website.

Where information is stored on or read from your device or personal data is otherwise processed for analytics purposes, this takes place only after you have given your consent. The applicable legal bases are section 25(1) TDDDG and Article 6(1)(a) GDPR.

You may change or withdraw your consent at any time with effect for the future through the cookie settings.

Further information:

https://www.wix.com/about/privacy

CONTACT FORM AND OTHER CONTACT REQUESTS

Contact Form

If you contact us through the contact form, we process the information you provide in order to respond to your enquiry and any follow-up questions.

The following information may be collected through the contact form:

first name;
last name;
customer type – business customer or private customer;
company name;
email address;
telephone number;
event date or event period;
event location;
number of guests;
anticipated budget; and
the content of your message.

The information is stored in the Wix dashboard. We also receive an email notification when your enquiry is submitted. An automatic confirmation email is not currently sent to the person submitting the enquiry.

Where your enquiry relates to a potential or existing contract, processing is carried out to take steps at your request prior to entering into a contract or to perform the contract. The legal basis is Article 6(1)(b) GDPR.

Where your enquiry does not relate to a contract, the processing is based on Article 6(1)(f) GDPR. Our legitimate interest is the appropriate and efficient handling of incoming enquiries.

Information submitted through the contact form is deleted once your enquiry has been fully resolved, unless statutory retention obligations, contractual requirements or other legally permissible grounds require or permit continued storage.

The technical processing and storage of form data is provided through Wix. Further information is available in the section “Hosting and Website Platform: Wix”.

Contact by Email or Telephone

If you contact us by email or telephone, we process the information you provide to respond to your enquiry and any follow-up questions.

The legal basis is Article 6(1)(b) GDPR where your communication relates to steps taken prior to entering into a contract or the performance of an existing contract.

In other cases, processing is based on our legitimate interest in efficient business communication pursuant to Article 6(1)(f) GDPR.

The data will be deleted when the purpose of processing no longer applies, unless statutory retention obligations or other legally permissible reasons require or permit continued storage.

MULTILINGUAL WEBSITE USING WIX MULTILINGUAL

This website uses Wix Multilingual to provide its content in different languages.

Wix Multilingual forms part of the Wix website platform. When a language is selected and displayed, technical information such as your language settings, language selection, browser and device information and IP address may be processed.

Where processing is necessary to provide the language version requested by you, it is based on Article 6(1)(f) GDPR. Our legitimate interest is the accessible and user-friendly provision of a multilingual website.

Where information is stored on or read from your device, the processing is also subject to section 25 TDDDG.

Further information:

https://www.wix.com/about/privacy

LINKS TO FACEBOOK AND INSTAGRAM

This website contains links to our profiles on Facebook and Instagram.

These are ordinary external links. Social-media feeds, like buttons, tracking pixels or comparable social-media elements are not embedded directly into the website.

The mere display of these links does not establish a direct connection to Facebook or Instagram servers. A connection is established only when you click the relevant link. You will then leave our website and be redirected to the respective platform.

The privacy policy of the respective provider applies after you access the external platform. If you are logged into your social-media account at the time, the provider may be able to associate your visit with your account.

The provider of Facebook and Instagram for users in the EU and EEA is:

Meta Platforms Ireland Limited
Merrion Road
Dublin 4, D04 X2K5
Ireland

Further information:

https://www.facebook.com/privacy/policy/

https://privacycenter.instagram.com/policy/

AUDIO AND VIDEO CONFERENCES

Depending on the requirements of the relevant project or participant, we may use Zoom, Microsoft Teams or Jitsi Meet to communicate with prospective clients, clients, customers and other project participants.

When you participate in an audio or video conference, the following personal data may be processed in particular:

name;
email address;
telephone number;
profile picture;
user or participant ID;
start, end and duration of participation;
IP address;
device and connection information;
audio and video data; and
content shared during the conference.

Shared content may include chat messages, documents, screen content, presentations and other information provided during the conference.

Audio or video conferences are recorded only where this has been expressly agreed with all relevant participants in advance and an appropriate legal basis exists.

Where the conference relates to a prospective or existing contract, processing is carried out pursuant to Article 6(1)(b) GDPR.

Where the conferencing service is used for general business communication, processing is based on our legitimate interest in efficient communication pursuant to Article 6(1)(f) GDPR.

Where consent is obtained, processing is based on Article 6(1)(a) GDPR.

Conference data stored directly by us is deleted once it is no longer required for the relevant purpose, unless statutory retention obligations or other legally permissible reasons require or permit continued storage.

We have only limited control over the independent processing and retention of personal data by the respective conferencing providers. Their own privacy policies and service settings also apply.

Zoom

Provider:

Zoom Communications, Inc.
Attention: Data Protection Officer
55 Almaden Boulevard, Suite 600
San Jose, CA 95113
United States

Further information:

https://www.zoom.com/en/trust/privacy/privacy-statement/

Zoom participates in the EU-US Data Privacy Framework. Where a transfer of personal data to the United States cannot be based on the relevant adequacy decision, Zoom states that it relies on appropriate safeguards, in particular the European Commission’s Standard Contractual Clauses.

Microsoft Teams

Provider for users in the EU and EEA:

Microsoft Ireland Operations Limited
One Microsoft Place
South County Business Park
Leopardstown
Dublin 18
Ireland

Further information:

https://www.microsoft.com/privacy/privacystatement

Microsoft participates in the EU-US Data Privacy Framework. Where a transfer of personal data to the United States cannot be based on the relevant adequacy decision, Microsoft states that it relies on appropriate safeguards, in particular the European Commission’s Standard Contractual Clauses.

Jitsi Meet

The specific processing of personal data when using Jitsi Meet depends on the provider and the particular Jitsi instance through which the conference is hosted.

Where a client, customer or business partner provides the Jitsi instance, that party or the operator of the relevant instance may be responsible for the associated processing.

Information about the specific processing activities, server location, recipients and retention periods can be found in the privacy information provided for the relevant Jitsi instance.

SSL AND TLS ENCRYPTION

For security reasons and to protect the transmission of confidential content, this website uses SSL or TLS encryption.

An encrypted connection can generally be recognised by the “https://” prefix in your browser’s address bar and the lock symbol displayed by most browsers.

When encryption is active, data transmitted to us generally cannot be read by unauthorised third parties while it is being transmitted.

UNSOLICITED ADVERTISING EMAILS

We object to the use of contact details published as part of our legal information obligations for the purpose of sending unsolicited advertising or informational materials.

We reserve the right to take legal action in the event of unsolicited advertising, including spam emails.

VALIDITY AND CHANGES TO THIS PRIVACY POLICY

This Privacy Policy is current as of August 2026.

We reserve the right to amend this Privacy Policy where this becomes necessary due to changes to the website, the services used or the applicable legal requirements. The version published on this website at the time of your visit applies.